Complying with I-9 and E-Verify Regulations Under the New Administration

Overview

Since the start of 2025, immigration enforcement has intensified at an unprecedented level, putting businesses under strict scrutiny. The Trump Administration’s renewed focus on worksite compliance and employment verification has led to a surge in I-9 audits, higher penalties, and increased workplace raids conducted by Immigration and Customs Enforcement (ICE).

So far this year, over 5,200 Notices of Inspection (NOIs) have been issued to employers across various industries, signaling a sharp increase in compliance checks. Industries such as construction, hospitality, agriculture, and food processing—which have historically been targeted for enforcement—are once again at the forefront of government oversight. However, ICE has expanded its reach beyond these sectors, and more employers—regardless of size or industry—are now receiving unexpected visits from immigration authorities. If ICE showed up at your business today, would you be fully prepared to handle an audit?

Rising Fines and Compliance Risks

With the federal government ramping up enforcement, the cost of non-compliance has reached new heights. As of January 2, 2025, fines for I-9 paperwork violations now range from $288 to $2,861 per incorrect form, depending on the severity of the errors. Employers found knowingly hiring unauthorized workers are now facing steeper penalties, with fines reaching up to $28,619 per violation for repeat offenses. The stakes are too high for companies to continue ignoring gaps in their employment verification process.

Despite these risks, many businesses are still struggling to maintain full I-9 compliance. Some have outdated policies, while others have inconsistencies in how their HR teams complete and store I-9 forms. Many organizations are also unaware that mistakes in electronic verification processes could expose them to fines just as much as errors in paper documentation.

How confident are you that your company’s I-9 process meets current legal standards?

Have you conducted a thorough review of your existing records to identify and correct potential violations before an ICE audit?

The Changing Landscape of I-9 Compliance

Adding to the complexity, employers must also adapt to new regulatory changes impacting Form I-9 procedures. Last year, the Department of Homeland Security (DHS) and U.S. Citizenship and Immigration Services (USCIS) introduced a new version of Form I-9, which brought updated requirements that many HR teams are still struggling to fully implement.

One of the most notable changes involves remote document verification, which is now permitted—but only for employers that meet strict federal compliance conditions. This change has created confusion, leaving many companies unsure about whether they qualify and how to properly conduct remote verification without violating federal guidelines.

Are you certain your HR team is using the correct version of Form I-9?

Do you know whether your organization meets the criteria for remote document verification, or could you be unknowingly putting your business at risk?

Why You Can’t Afford to Ignore This

The speaker, who has conducted I-9 audits for over 25 years, has yet to find a single company that has been in full compliance with I-9 regulations. Even businesses that believe they are compliant often have errors that could lead to fines if discovered during an audit. The reality is that even small mistakes—such as missing signatures, incomplete sections, or failing to reverify employees on temporary work visas—can result in hefty penalties.

For HR compliance professionals and higher management, this is the time to act. Companies that fail to review their I-9 procedures, train their teams, and establish a proper internal auditing system may find themselves facing costly consequences when ICE arrives unannounced.

This webinar is designed to help HR professionals and senior management understand the current enforcement environment, recognize the biggest compliance risks, and take proactive steps to safeguard their organizations. Attendees will gain valuable insights on:

• How to avoid the most common I-9 errors that could result in steep fines
• Understanding ICE’s increased audit activity and what it means for employers
• Best practices to ensure your company is following the latest I-9 compliance regulations

With government enforcement efforts at an all-time high, staying ahead of compliance trends is no longer optional—it is an absolute necessity. Is your organization truly prepared to handle an ICE audit, or are you unknowingly at risk?

Areas covered in the session:

• What to Expect From the New Administration
• Raids – What They Are And The Effect on Your Operations
• Recent Penalties for Non-Compliance
• Employer Responsibilities
• Review of The New I-9 Form
• Implementing a Follow-Up for Temporary Work Authorizations
• Determining Internal Practices on Retaining I-9 Forms
• Conducting a Self Audit and Correcting Mistakes
• Action Items
• Questions

Why should you attend?

With ICE audits and worksite inspections at an all-time high, employers can no longer afford to take a reactive approach to I-9 compliance. Fines for paperwork errors and unauthorized hires have surged, and many companies are unknowingly making mistakes that could lead to costly penalties. This webinar will provide you with critical insights into recent enforcement trends, updated compliance requirements, and the biggest risk areas employers need to address right now.

Navigating I-9 regulations and remote verification requirements has become increasingly complex, and even minor errors can result in significant fines. This session will help HR compliance professionals and management teams understand the latest updates, recognize hidden compliance pitfalls, and implement best practices to protect their organizations.

Whether you have an established compliance program or are looking to strengthen your internal processes, this webinar will equip you with actionable strategies to reduce legal risks, prepare for potential audits, and ensure your company is following the most up-to-date I-9 procedures. Don’t wait until an ICE notice arrives—take proactive steps now to safeguard your business.

Who will benefit?

If you are managing hiring, overseeing workforce compliance, or ensuring your company meets employment verification laws, this webinar is for you. Those include:

• HR Compliance Managers
• Human Resources Directors
• HR Generalists & Specialists
• Hiring Managers & Recruiters
• Chief Human Resources Officers (CHROs)
• Employee Relations Managers
• Compliance & Risk Management Professionals
• Payroll & Benefits Administrators
• Legal & Corporate Counsel (Employment Law)
• Business Owners & Senior Executives
• Operations & Workforce Management Leaders
• Immigration Specialists & Consultants